Creating a culture of accountability

KNOWING that the time they spend working productively is being tracked means that remote employees are more accountable to their output each day. Therefore, once you have found the right remote worker monitoring software for your business and introduced the policy to your staff, it is crucial that you create a culture of time tracking and monitoring in your organisation.

Robert Mandeya

To do this, lead by example by sharing your time sheet and activity levels with your staff, and encourage the sharing of timesheets among your remote teams.
Openly sharing timesheets can help increase employee motivation. It also helps individual employees benchmark their performance, efficiency, and productivity against all other members of a company. This can lead to your whole team actively improving their daily work habits. In a way it encourages healthy competition.

To boost your monitoring culture, it is important to also think about incentivising employees who track their time and monitor their own performance. Consider holding competitions for the most efficient or productive employees, and stress how monitoring and time tracking helps to empower individual workers by giving them freedom and flexibility over their workload.

Monitoring and time tracking

To make sure that remote employees track their time, make a conscious decision to build monitoring and time tracking into all of your company’s workflows. To do this, use the employee monitoring software as a means of generating invoices, and as a way of keeping track of the amount of time they spend on client projects.

Good monitoring software will integrate with a huge number of apps (like Basecamp, Github, and Asana), that you are likely to use in your company’s workflow. The best monitoring solutions will have some of these features in-built, such as Hubstaff Tasks for the Hubstuff time tracking solution.
Integrations make it incredibly simple to track time across applications so that your company does not have to change its processes to make remote worker monitoring a reality. Use monitoring software with some of these functions in-built to implement new processes or if you are just starting with workflows.

Remote monitoring software

There is a huge number of remote employee .monitoring and time tracking software platforms on the market, each with a different range of features and use cases. To improve efficiency and productivity of a remote team, the Hub staff, for instance, is a full-featured software with a powerful set of features that can help you to revolutionise your organisation and save a huge amount of time and resources.

This software also offers optional screen capture and time tracking features, so that you can get solid proof-of-work from each of your employees. It will help you know exactly how long it takes for each task to be completed. The software integrates with a huge number of apps, from Trello to Maven link, sales force to Zen desk, so that all of your employees can track their time and monitor their productivity across the applications that they already use.

Hub staff includes activity monitoring and benchmarking, which tracks keyboard and mouse usage to rate your workers’ activity levels. Benchmark employee performance, and compare individuals and teams to see who is most efficient and productive, or where resources are being over-allocated or wasted.
All of the information collected by Hubstaff’s monitoring and tracking features is compiled into incredibly useful reports that can be distributed to clients, used for internal performance reviews, or to inform promotion decisions.

Benefits of monitoring, time tracking

Remote employee monitoring and time tracking can offer huge benefits to companies large and small. It can empower teams to take control of their productivity and output. Accurately monitoring the time your teams spend working on client projects, on internal tasks, and on non-work related items, can help you to better manage your organisation and gain a greater understanding of what is going on each day.

These tools also offer those who manage remote or distributed teams peace of mind and security, as all work is tracked and documented through screenshots and key performance indicators. When implemented well, remote staff monitoring can have a hugely positive effect on your company. Creating a culture surrounding time tracking and monitoring can help to dramatically transform employee dedication and performance, and help you to run a better business.

Mandeya is a certified executive leadership coach, corporate education trainer and management consultant and founder of Leadership Institute of Research and Development (LiRD). — robert@lird.co.zw/ or info@lird.co.zw, Facebook: @lirdzim and Mobile/WhatsApp: +263 719 466 925